Data archiving in SAP

Secured, regulatory-compliant filing of documents and data in SAP archives

With its business logic, SAP is the leading system for your company. It can be customized to contain all business-relevant data types and relationships. Therefore, it is the leading data and document archive system.

Using the inPuncto SAP archiving add-on, one can allocate data and receipts to the relevant business data objects (this can be manual, semi-automated, or fully-automated).
The inPuncto archive solution supports all ArchiveLink, SAP-ILM and the KPRO-(DMS, RM) poles.

Application examples of inPuncto SAP data archiving solution:

Automatic archiving of sensitive data to comply with the General Data Protection Regulation (GDPR) by managing structures in the SAP ILM tool for “Storage and Retention Service” (SRS).

In addition, the SAP archive system offers standardized communication and transfer protocols (e.g. display of invoice data on a user’s desktop).

Our approach to data archiving is built on the foundation of this standard.

Fundamentally, our add-on software uses the framework of the SAP archive system (basic definitions of document types, user access, authorizations, object dependencies, search possibilities, etc.).

Therefore, our certified SAP archiving solution is extremely lean. With little implementation and customization effort, you will have a complete system for SAP data archiving and filing.

All SAP archiving and filing scenarios are supported for the following processes:

  • Data archiving (via standard ADK).
  • Filing of (still modifiable) MS Office documents at the business objects.
  • Archiving of images (TIFF, PDF, PDF-A etc.) within business data objects
  • Early & late archiving, OAWD, with/without workflow etc.
  • Archiving of outgoing receipts, etc.

Furthermore, the SAP data archiving by inPuncto toolkit includes an option to encode documents/data (depending on the type of physical media used your company uses as a storage). Thereby is ensured that even administrators of the infrastructure components have no possibility to view or modify data.

On top of that we offer a dynamic solution for the SAP archiving developed specifically for cloud-environments.

How does SAP archiving work with inPuncto ECM software?

You can also find a detailed explanation of the automatic invoice processing and audit in this PDF: SAP archiving of data and documents: SAP data and document archiving


Automated archiving of incoming invoices in SAP with barcode processing


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    Your advantages regarding the audit-proof archiving in SAP with inPuncto ECM-software

    Your advantages regarding the audit-proof archiving in SAP with inPuncto ECM-software


    Your advantages with inPuncto ECM-Software

    • SAP-certified archive solution.
    • Satisfaction of compliance requirements: With our solution, which is also certifiied by auditors, all statutory provisions (GoBD) are satisifed.
    • Audit-proof and conformity with law (GoBD) through the possibility of extension up to a full-encoded system.
    • Through SAP data archiving direct access to archived data.
    • Possibility of targeted implementation of local, saved shares when accessing files in the “LAN” of distributed locations.
    • High degree of automation when creating/allocating data at the corresponding business objects.
    • Within the SAP data archiving pure usage of SAP standards (protocols, communication).
    • Slim solution: no additional managing-level & -functions.
    • inPuncto SAP archive biz²ArchiveServer is usable for all archiving scenarios of modules like FI, CO, MM, HCM etc. – only a licence is necessary.
    • No user-based licence politics.
    • No new user management/authorizations necessary.
    • Minimal cost of training for the user thanks to the known GUI surface.
    • GDPR-compliant archiving: With the additional module for Information Lifecycle Management (ILM), the data protection-compliant archiving is also covered. Dependencies on personal data and documents can be mapped in the system and also deleted in the legally required periods.

    Tested and certified!

    GoBD certification

    Compliance requirements and audit-security for your document-related processes with inPuncto ECM software

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