Electronic invoice processing

Optimisation of the Purchase-to-Pay process due to automated invoice processing solution in SAP

Every day, your company gets a variety of invoices which have to be recorded, checked and manually released. The manual invoice processing undoubtedly requires a high effort and is very fault-prone. Particularly in purchase-to-pay-processes, there is a high potential for optimization or rather invoice automation.

By optimizing the purchase-to-pay with inPuncto software, the SAP business logic and tools (objects, responsibilities, workflows) can be extended with helpful additional functions. For instance, scanning, automated inbox for incoming documents incl. OCR/ICR-technology, a comfortable workflow management tool for the automated invoice processing and release, an invoice cockpit etc. As a result, the invoice workflow is performed without media disruptions and invoice workflow protocols are generated automatically. Moreover, invoices are tamper-proof archived in accordance with the legal requirements.

Automate your invoice processing in SAP – and thereby optimize the purchase-to-pay process!

Process participants can be also integrated in the electronic review and release invoice processing workflow via web, e-mail or mobile app. They can even process invoices without an internet connection during business trips. The completely checked document is stored in a queue and as soon as you go online is automatically transferred via workflow. What is more, the electronic invoice processing will not be interrupted.

For the automated purchase-to-pay-process, invoices are received in paper or digital form without having to be presorted. The invoice-relevant values are read out automatically and compared with SAP values. Afterwards is the relevant invoice workflow purposefully initiated according to the receipt type.

Thanks to the invoice cockpit you can monitor, reallocate, intervene if required, evaluate and check the current processing status of invoices. After the booking is completed, an original document (incoming creditor invoice, invoice with order reference, credit item etc.) and an invoice workflow protocol are attached to the FI receipt (booked invoice receipt). 

Purchase-to-Pay optimization with inPuncto – more advantageous, more transparent and faster!

How does the electronic invoice processing within the automated purchase-to-pay-process in SAP work?

 You also can find a detailed explanation and examples of the electronic invoice processing in this PDF:  Purchase-to-pay: electronic invoice processing

VIDEO:

Short overview of the optimation of purchase to pay through electronic processing of invoices with the most important advantages for you:

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Optimisation of the purchase-to-pay process with automated processing of invoices

Optimisation of the purchase-to-pay process with automated processing of invoices

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Your advantages through the optimisation of the purchase-to-pay process with electronic processing of invoices:

  • Satisfy compliance requirements: our solution is cerrtified by auditors and complies with all statutory provisions (GoBD).
  • Acceleration of processes up to a few minutes.
  • Quick access to original documents and integration of management reports.
  • Absence management and escalations are plainly regulated – no loss of time.
  • All actions of processing are completely documentated.
  • Complete overview of all invoices and their states in realtime.
  • Generation of history for every process.
  • Analysis for management.
  • Compliance with dates of payment at all invoices.
  • reduction of default charges.
  • Increase of profit through cash discounts.

Tested and certified!

GoBD audit certificate

Compliance requirements and audit-security for your document-related processes with inPuncto ECM software
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Supports ZUGFeRD!

zugferd file format

We support ZUGFeRD invoice format

Further solutions for process optimisation in SAP: electronic document receipt & workflow

Further solutions for process optimisation in SAP: electronic document receipt & workflow