Automated archiving of incoming invoices

Scanning and archiving of incoming invoices at the booked SAP invoice receipts

Manage your incoming invoices in your SAP-ERP system through automated allocation and archiving of incoming invoices at the booked invoice receipts!

The manual search of incoming invoices (originals) of the booked receipts in SAP is time-consuming. With our software, incoming invoices can be allocated comfortably and quickly to the receipts and archived in the archive (barcode archiving) e.g. in the SAP archive by inPuncto, the biz²Archiver.

By booking the receipt, it is set through the customizing that a barcode is given with the receipt that have to be booked (“capture barcode”). For this purpose, the processor in the accounting captures the invoice receipt and manually transfers the data of the incoming invoice to the transaction. When booking, the user is automatically asked to input a barcode (“capture barcode”). A barcode label (e.g. continually from the role) is put on the incoming invoice.

The paper invoice can be scanned individually or several invoices are scanned in batch by another employee at a later moment. The further processing is made automatically by the inPuncto server for the processing of documents of incoming mail. In this scenario, the barcodes are linked with the waiting receipt and the images of the incoming invoices are archived. If one is looking for an original incoming invoice, it has simply to be called from the corresponding SAP receipt through the asset list. The incoming invoices are linked with the booked receipts (business objects) via ArchiveLink.

How does the scanning & archiving of incoming invoices work?

In a simple example, which is available for you as PDF to download, the process of scanning & archiving of incoming invoices incl. the connection to the booked receipts is exemplary illustrated: Scanning and archiving of incoming invoices to SAP receipts

VIDEO:

Video Tutorial about the automated archiving of incoming invoices in SAP with barcode:

Scanning and archiving of invoices with barcode processing

Contact person

Your inPuncto Team

E-Mail: contact[at]inpuncto.com
Telephone: +49 (0) 711 66 188 500

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Scanning, archiving and linking to SAP receipts: examples of application and advantages

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Examples of application for the scanning, archiving and linking to SAP receipts:

  • Accounting: FI invoices (invoices with reference to the order, credit items of creditors), MM invoices (invoices with reference to the order, deposit invoices, deposit requirements, asset postings, inventory account bookings) etc.
  • Logistics & Production: any business relevant documents e.g. delivery notes, entry certificates, contract notes etc.
  • Engineering, personnel, management etc.
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Your advantages regarding scanning & archiving of incoming invoices with inPuncto software

  • No effortful search of originals.
  • Audit-proof archiving via storage on worm-able media.
  • Minimal initial training effort.

Products

Processor of documents for the incoming mail biz²ScanServer

Optional
SAP archive biz²Archiver

Tested and certified!

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Compliance requirements and audit-security for your document-related processes with inPuncto ECM software
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Supports ZUGFeRD!

ZUGFeRD format for electronic invoices

We support ZUGFeRD invoice format

Further solutions for process optimisation in SAP: electronic document receipt & workflow

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