Automated archiving of incoming invoices
Manage your incoming invoices in your SAP-ERP system through automated allocation and archiving of incoming invoices at the booked invoice receipts!
Archiving incoming invoices to the posted SAP invoice documents
The manual search of incoming invoices (originals) of the booked receipts in SAP is time-consuming. With our software, incoming invoices can be allocated comfortably and quickly to the receipts and archived in the archive (barcode archiving) e.g. in the SAP archive by inPuncto, the biz²ArchiveServer.
By booking the receipt, it is set through the customizing that a barcode is given with the receipt that have to be booked (“capture barcode”). For this purpose, the processor in the accounting captures the invoice receipt and manually transfers the data of the incoming invoice to the transaction. When booking, the user is automatically asked to input a barcode (“capture barcode”). A barcode label (e.g. continually from the role) is put on the incoming invoice.
The paper invoice can be scanned individually or several invoices are scanned in batch by another employee at a later moment. The further processing is made automatically by the inPuncto server for the processing of documents of incoming mail. In this scenario, the barcodes are linked with the waiting receipt and the images of the incoming invoices are archived. If one is looking for an original incoming invoice, it has simply to be called from the corresponding SAP receipt through the asset list. The incoming invoices are linked with the booked receipts (business objects) via ArchiveLink.
Your benefits with the inPuncto solution
Convenient
No effortful search of originals.
Compliant
Audit-proof archiving through storage on worm-able media.
Slim
Minimal initial training effort
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Benefits
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Application examples
for the scanning, archiving and linking to SAP receipts:
Accounting
FI invoices (invoices with reference to the order, credit items of creditors), MM invoices (invoices with reference to the order, deposit invoices, deposit requirements, asset postings, inventory account bookings) etc.
Logistics & Production
Any business relevant documents e.g. delivery notes, entry certificates, contract notes etc.
Engineering, personnel, management etc.
Whitepaper
Automated archiving of incoming invoices
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What's your next digitization project?
Complement your SAP system specifically with the products of the ECM-Suite by inPuncto to have more convenience and security through additional functions on the way to digitizing your document-related processes. Flexibly expandable and usable in various combinations, your document-based processes can be digitized comprehensly and profitably.
With the invoice ledger incl. cockpit you gain more transparency and control over all invoice workflows.
Automate the invoice audit processes of different document types on the basis of plain process rules in SAP.
Automate your invoice processing in SAP – and thereby optimize your purchase-to-pay processess!
Process e-invoices of different invoice formats, such as ZUGFeRD, XRechnung, SIX Paynet, FatturaPa etc. easily & conveniently!
Reduce the process costs of the invoice receipt workflows with simultaneous increasing of the quality.
Scan and archive your incoming invoices automatically at the booked SAP invoice receipts for more convenience.
Optimize the purchasing processes in SAP: accelerate the approval process for purchase orders using the release workflow.
Allocate your delivery notes automatically and comfortably to the corresponding objects. We also offer you an audit-proof archiving!
inPuncto automates company-specific and document-based processes in SAP. Contact us – We are gladly available for you!
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