Scan and process documents in batch

Large scanning and automated processing of documents (OCR, PDF, TIFF)

Transfer your business-relevant documents (paper and digital) incl. OCR in a few tasks to your SAP system!

There is still a multitude of paper documents in companies, institutions and organizations- some in central archives, some in decentralized filing locations – or even in the employees’ cabinet. But in the daily work there are also batches of documents that have to be scanned and processed (e.g. barcode separation, ArchiveLink relation, OCR incl. readout of values). If necessary workflows have to be started and documents have to be archived.

The aim is to specifically and comfortably capture paper documents and electronic documents and data automatically resp. reading them out, separating them and transfering them to the SAP system – optionally with free-form-predictive text via OCR scan software and workflows for the validation and release.

For this purpose we have developed the server-sided application for the processing of incoming mail and processing of documents biz²ScanServer, which reads out incoming documents context-specifically, separates and processes them, transfers them to SAP processes, allocates them to business objects and archives them in the archive (e.g. inPuncto SAP Archiv biz²Archiver).

With the server for the processing of documents of the incoming mail the whole incoming of documents (paper and digital) is captured and can therefore easily and efficiently be transfered to the SAP™ system. The server also can perform an automated OCR.

The document processing server for the incoming mail possesses various input channels, e.g. scans, files and e-mails and therefore admits many types of formats (PDF, TIFF, XML etc.). For the automated document processing, the documents arrive in form of paper or digital and are separated according to their type, allocated in the archive and linked to the corresponding object. The conversion into a PDF (A), TIFF etc. is also made by the document processing. You do not have to presort your documents because the various documents, e.g. incoming invoicesdelivery notes, contract notes, personnel documents can automatically be separated and processed context-specifically.

According to requirements, values are read out through free-form predictive text via OCR scan software. They are compared with master data, type-specific workflows are started and responsible employees are notified.

How does the large scanning incl. the processing of documents work?

In a simple example, which is available for you as PDF to download, the process is exemplary illustrated: Scanning and processing of documents

VIDEOS:

Short overview of our SAP scanner integration with the most important advantages for you:
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Large scanning & processing of documents in SAP

Large scanning & processing of documents in SAP

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Field of applications for the scanning and processing of large documents

  • Logistic and Production: Matching of invoices with orders, management and capture of customer orders, capture and allocation of delivery notes, allocation of quality protocols, batch documentation etc.
  • Sectoral: Energy supplier (readout, booking of meter cards or counter cards etc.), Engineering: Transfer drawing archive -> digital archive etc.
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Your advantages thanks to large scanning & processing of documents for SAP with the solution by inPuncto

  • Via a central server-sided application, various incoming mail scenarios with scanning, processing and transfer of business relevant data and documents to your SAP processes are realised.
  • Free-form predictive text via OCR scan software if required.
  • Short lead times, comprehensive usability, flexible possibilities.

Further advantages of our SAP solutions for your document management resp. ECM

Tested and certified!

GoBD audit certificate

Compliance requirements and audit-security for your document-related processes with inPuncto ECM software

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Products

Capture software for SAP biz²Scanner

Optional
Processor of documents for the incoming mail biz²ScanServer    SAP archive biz²Archiver

Further solutions for
documents capturing & processing in SAP

Further solutions for documents capturing & processing in SAP