Allocation and archiving of delivery notes

Scanning, automated allocation of delivery notes at SAP receipts and their archiving

If you want to scan your delivery notes en masse and archive them via SAP, you can automate the complete process in different ways thanks to our software solution.

Use the barcodes in the ERP system (“capture barcode”) and on the delivery notes to accomplish the allocation and archiving of the delivery notes which are scanned in batch and after that separated automatically (barcode archiving) at their SAP receipts (e.g. order, matieral receipt and receipt of goods).

 

For the allocation and archiving of delivery notes in SAP, several solution scenarios are existing:

In this procedure (scenario “late archiving”) you add a barcode (label) to your delivery note and scan this value to your target object in SAP (object services/create/enter barcode) via hand scanner.

Later, all delivery notes are scanned in batch, separated in the background and allocated to SAP objects according to the corresponding barcode. Here, the barcode plays the role of “separating from the batch” and the allocation of the “parked” SAP object.

In this procedure a barcode is also added to the delivery note, but here only for the separation from the batch. The delivery notes are scanned en masse.

Via OCR/ICR predictive text, relevant allocation values for the target in SAP are read out after the scan in batch (Order number, delivery note number etc.). The scanned delivery note is automatically linked and archived with the corresponding business object.

In this procedure, all SAP scenarios can be activated –  like you are used to:

  • Deposit for later capture,
  • Deposit for later allocation,
  • Deposit and capture,
  • Deposit and allocate,
  • Allocation and deposit.
You can transport your delivery notes in a workflow – e.g. to accomplish comparisons between order and supply, to integrate persons in the information flow about the supplied material or to accomplish for example quality and verification processes with the delivered goods previous to a goods receipt booking.

Scan and archive your delivery notes faster, more favourable and safer with our inPuncto software!

How does the scanning, allocation and archiving of delivery notes work?

In a simple example, which is available for you as PDF, the automated allocation and archiving of delivery notes is exemplary illustrated with aid of the example of the barcode scenario “late archiving”: Scanning and archiving of delivery notes at SAP receipts

VIDEO:

Short overview of the scanning and archiving of delivery notes through barcode archiving with the most important advantages for you:

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Automated archiving and linking of delivery notes in SAP with inPuncto software: your advantages

Automated archiving and linking of delivery notes in SAP with inPuncto software: your advantages

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Your advantages with automated archiving and linking of delivery notes in SAP:

  • No effortful search of delivery notes.
  • Automated, comfortable allocation of the delivery notes at the corresponding business objects.
  • Complete transparency and availability of the business documents.
  • Audit-proof archiving via storage on worm-able media.
  • Barely introduction effort.
  • Reduction of the manual capture effort.

Further advantages of our SAP solutions for your document management respectively ECM:

Products

Processor of documents for the incoming mail biz²ScanServer

Optional
Capture software for SAP biz²Scanner  Workflow tool biz²DocumentControl  SAP archive biz²Archiver

Tested and certified!

GoBD certification

Compliance requirements and audit-security for your document-related processes with inPuncto ECM software

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