Product add-on

Automated SAP inbound email processing

For many companies it is a challenge to process large amounts of documents and files, which means transferring scanned documents, files etc. specifically to SAP, to process them, to link them to the corresponding business objects and to archive them (PDF, TIFF etc.).

Incoming email for SAP to process data & documents of different formats

For the processing of documents, the automated identification of values (OCR) or rather the initiation of processes (workflows) we have developed the server-based application biz²ScanServer for the processing of documents and incoming mails. With this tool you can process entire paper batches or large amounts of electronic files (e.g. PDF invoices) also via OCR/ICR predictive text, completely automated as a digital incoming mail. The server that processes the digital incoming mail provides several input possibilities (e.g. for scans, files, e-mails, XMLs). This means that the incoming mail processor server by inPuncto is flexible and not fixated on one specific format.

The tasks of the incoming mail processor server include image editing, barcode reading, document separation as well as reading out of contents via OCR/ICR predictive text, an automated comparison and analysis of the master data, moving data in the background, the transfer of the data, the initiation of workflows, the transfer of the image for archiving as PDF, TIFF etc.

The incoming mail processing server also offers a module for the self-learning OCR/ICR predicitive text. This means that documents (e.g. incoming invoices, delivery notes, contract notes) that were not optimally identified by the OCR/ICR software are extracted from the process and transferred to a training environment. There, the OCR software gets “trained” so that the fields or values will be identified within the next validation. As a result, the identification rate is constantly increased and the process is optimized permanently.

Whithin the processing server biz²ScanServer is a converting module that processes documents in the digital incoming mail. For example: a TIF-format is converted into PDF, a PDF into TIF, a TIFF into a PDF-A or contrariwise, a PDF into PDF-A, also text-searchable etc. The format conversion is easy to set. Additionally, the connection of multi-functional units, which include features like “via scan to e-mail” or “via scan to file”, is realized.

You can define different processing procedures for the documents in incoming mails and in parallel activate them in the biz²ScanServer. This precisely means that a preselection of your receipts is not necessary. The identification and processing of the digital incoming mail is automatically made by reference to the input channel or specific barcodes. Therefore, you can perform “incoming invoices” in a batch (incl. OCR/ICR predictive text) on the one hand, while another batch of scanned documents cares for the process “Filling of the personnel file” in the HR field on the other.

The incoming mail processing server complements well with the capture scan client SAP scanner by inPuncto. The scan client connects any document scanners directly with the SAP system. Therefore, you can capture your documents with the scan client and take care of the respective processing procedures in the incoming mail processing server and in SAP in one central place.

Your benefits at a glance

  • Acceleration of the process thanks to the automated processing of the incoming mail and other business-relevant documents (paper and electronic)
  • Server-based, central definition of different processes for the document and content processing (scans, e-mails, XMLs...)
  • Capture & processing of different formats
  • The OCR predictive text extracts the values of documents and conducts an audit in the background; self-learning OCR identification is also possible.
  • Many additional features (full text extraction for the support of the full text search, conversion in PDF (A), TIFF etc.)
  • The incoming mail processing server is virtual - no hardware investment is necessary.
  • Compatible with multi-functional units.
  • Minimal effort of care because the automated processing of incoming mail and content is enabled through a unique central customization.

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How to?

How does the processing of the digital incoming mail work?

Find more examples in our PDF!

 

 

Visualized

That’s what our server for the processing of incoming emails & documents in SAP can do.

Short and compact – the highlights of our software

Benefits

  • NProcess inbound email automatically & transfer to SAP
  • NAccelerate document-based business processes
  • N Different document receipt scenarios possible
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Success Story

Document management in SAP

Company: Optima Group

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Whitepaper

Automated SAP inbound email processing

SAP add-on for your document management!

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Improve your SAP-System!

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Automate inbound mail & process large amounts of documents with the powerful processing server for SAP.

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Get the slimmest certified archive software for filing & archiving applicable to all SAP scenarios (ADK, ArchiveLink, Kpro etc.) incl. encoding.

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Integrate Outlook emails with business-relevant documents in SAP – quickly and easily using drag and drop.

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Automate the approval processes for documents with the lean and convenient addition to the SAP workflow.

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Obtain an additional security for your archived sensitive data & documents using encryption software.

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