Scanning in SAP: directly to object
Scanning and archiving of documents to SAP business objects – simple and quick
If you want to assign your business-relevant documents simply and quickly to the related business objects, we have the solution for you – the SAP scanner integration.
The SAP scanner integration of inPuncto relates any document scanner with your SAP system. Thanks to this seamlessly scanner connection you can scan and archive documents in your SAP system with only one task. You can deposit the files as PDF (A), TIFF etc. The scanned documents are automatically filed, e.g. through ArchiveLink, at the related business object and in the archive.
The SAP scanner integration integrates itself directly in the GUI and enables through “Services to an object” a direct communication with the corresponding business object. The scanner software biz²Scanner, which enables this integration, can also be started outside the GUI:
The handling is amazing easy – really easy-to-use.
How does the scanning and archiving of documents to business objects work?
The scanner hardware is located at the employee’s workstation (e.g. a simple document scanner). It is connected to the employee’s workstation computer via USB-/TWAIN interface.
The employee wants to allocate a paper document to an SAP business object. He needs to assign a scan of a paper document to a certain SAP business object.
Step 1: The employee logs in in SAP, selects the desired business object and opens the menu “Services to an object” (SAP standard).
Step 2: He chooses the menu entry “biz²Scanner” (the entry can also be called “single scan” or any other name of your choice). Depending on the degree of customization of the SAP system, this menu can display further entries (for ex. the various document types which can be customized for this SAP object)
Step 3: After the employee clicked on the “biz²Scanner”-entry, the scan client opens up (biz²Scanner for SAP), in-Place or Out-Place in the employee’s SAP GUI. biz²Scanner communicates with the scanner via TWAIN. Various configurations are possible and biz²Scanner is equipped with the newest image processing libraries.
Step 4: The employee checks the result and controls the quality using functions like delete page, turn, change order, add page, add an image from file, rescan, etc.
Step 5: He/she clicks on “save” and the image is transferred to the storage/archive system of SAP (for ex. biz²Archiver). The image is linked to the SAP object using for ex. ArchiveLink. The image (TIFF, PDF) is transfered using the standard SAP HTTP(S). This process also takes care of the relevant data safety issues.
Step 6: OPTION: biz²Explorer, our visualization tool for SAP, offers the employee a complete view of all documents linked to an SAP business object (folder-view, including display of a tree structure, thumbnails and a format-specific viewer).
In a simple example, which is available for you as PDF, the process is exemplary illustrated: Scanning at SAP object via ArchiveLink
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Refferences: Success Stories
Scanning and archiving – SAP ArchiveLink (373.63 KB)
Scanning & archiving with the
SAP scanner integration by inPuncto
Scanning & archiving with the SAP scanner integration by inPuncto
Fields of application
Accounting: General business terms of suppliers, signed basic agreement of the supplier, scan and archive notifications of bank and account changes to the corresponding master record.
Logistics and Production: Scan and archive delivery notes of orders respectively material receipts, orders of customers to commission, quality proof to the batch.
Human Resources Management: Scan and archive data related to employees in the personnel file, scan and archive candidat documents to candidate master record, scan and archive travel vouchers to the trip.
Engineering: Scan and archive specifications to material, scan and archive A4-A0 drawings/blueprints to DIR, scan and archive measurement protocols (signed with signature) to product.
Management: Scan and archive additional agreements to suppliers, official documents to business objects, restrictions, guidelines, scan and archive norms to business objects etc.
Your advantages of the solution for scanning & archiving for SAP with the SAP scanner integration
- Comfortable working directly at the desired business object, no effortful search: Scanned documents are directly related and callable at the object.
- Usable in all fields of application – cross-modular.
- Quick introduction – intuitive handling.
- No client-sided logic, therefore more security (data privacy) and central care.