Scanning in SAP directly to object

The SAP scanner integration connects any document scanner with your SAP system. Thanks to this seamlessly scanner connection you can perform scanning and archiving of documents in your SAP system with only one task. Furthermore, you can deposit files in different formats like PDF (A), TIFF etc. The scanned documents are automatically filed, e.g. through ArchiveLink, at the related business object and in the archive.

Moreover, the SAP scanner integration is directly integrated in the GUI and enables a direct communication with the corresponding business object through “Services to an object”. Therefore, the scanner software biz²Scanner, which enables this integration, can also be started outside the GUI:

The handling is amazing easy – certainly easy-to-use.

How does the SAP scanning and archiving of documents to business objects work?

The scanner hardware is located at the employee’s workstation (e.g. a simple document scanner). It is connected to the employee’s workstation computer via USB-/TWAIN interface.

For example, the employee wants to allocate a paper document to an SAP business object, in other words, he needs to assign a scan of a paper document to a certain SAP business object.

Step 1: First of all, the employee logs in in SAP, selects the desired business object and opens the menu “Services to an object” (SAP standard).

Step 2: He chooses the menu entry “biz²Scanner” (the entry can also be called “single scan” or any other name of your choice). Depending on the degree of customization of the SAP system, this menu can display further entries (for ex. the various document types which can be customized for this SAP object)

Step 3: After the employee clicked on the “biz²Scanner”-entry, the scan client opens up (biz²Scanner for SAP), in-Place or Out-Place in the employee’s SAP GUI. biz²Scanner communicates with the scanner via TWAIN. Various configurations are possible and biz²Scanner is equipped with the newest image processing libraries.

Step 4: The employee checks the result and controls the quality using functions like delete page, turn, change order, add page, add an image from file, rescan, etc.

Step 5: Finally, he/she clicks on “save” and the image is transferred to the storage/archive system of SAP (for ex. biz²Archiver). The image is linked to the SAP object using for ex. ArchiveLink. The image (TIFF, PDF) is transfered using the standard SAP HTTP(S). This process also takes care of the relevant data safety issues.

Complement your SAP system specifically with the products of the ECM-Suite by inPuncto to have more convenience and security through additional functions on the way to digitizing your document-related processes.