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Personnel file Management in SAP

With our SAP add-ons you have access to various functions to manage electronic personnel files.

Functions: How to easily manage electronic personnel files

Access also via Web GUI: Besides the classic way to access via the SAP system, you can now also manage personnel files via Web GUI with our software. Via Web GUI you´ll find the same documents as in the SAP GUI. The access permissions are the same as well.

Searching for documents: With the help of keywords you can search for content in PDF files, and for certain document. You can save a lot of time when managing your e-files.

Form letter function and mass print: In SAP you have access to the function „generate documents in mass“ (mass print function). With a template you can generate personalised PDFs. Therefore a dynamic, contextual set of rules is being used, which you have deposit in SAP beforehand.

Noe function: If you don´t want to forget anything while managing your electronic personnel files, you can add reminders and messages to every e-file with only one click on the note icon. You can also edit notes or provide them with a due date. With the note function the relevant e-file will be displayed to the requested time, so that an on time editing is ensured. With the button „deadline monitoring“ you can display all upcoming due dates.

Pass on personnel files: Sometimes it is necessary to pass on files to other employees when it comes to managing. To guarantee an optimal data protection, you can grant certain temporary access rights to single employees. In addition, you can print the whole personnel file, as well as parts of it. To avoid an unwanted reproduction, you can provide the print function with a password.

Shift documents: Via drag and drop you can shift documents easily or place them in another register.

Document preview: This function helps you to preview single documents within the structure tree.

Date function: All documents will be provided with a date of origin and a creation date, which makes managing personnel files easier.

File controlling: For every electronic personnel file you can create a complete editing protocol. Another feature is the file controlling in the tenant file. This function helps you managing the personnel file as a checklist and recognizes automatically, if certain documents are missing in the HR file. With this function you´ll save lots of time when managing personnel files, because you don´t have to check every single document. This will be done by our software.


Personnel file Management in SAP in the short overview of the inPuncto solution “digital personnel file“:


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