E-Invoice in Compliance with the Law: GoBD Compliance of inPuncto Archiving Software
The VAT-related changes introduced by the Growth Opportunities Act are just around the corner. The new requirements under the e-invoicing obligation demand comprehensive adjustments in invoicing processes, including the archiving of e-invoices, with strict guidelines for auditability and revision security that must be adhered to. The inPuncto archiving software for SAP provides the optimal solution for the legally compliant archiving of electronic invoices in SAP. Here are the five key advantages at a glance:
1. Revision Security and Legal Requirements
The inPuncto software ensures that all electronic invoices comply with compliance requirements and the principles of proper bookkeeping (GoBD). From invoice capture to workflow to archiving, all legal requirements are met. The software, certified by auditors, ensures compliance with security and control requirements and guarantees that all processing actions are logged without gaps. A PDF protocol is generated for each invoice workflow, automatically linked to the invoice. This ensures not only revision security but also the transparency of processes. E-invoices are processed electronically and stored in their original format.
2. Role-Based and Fast Access
The inPuncto software enables fast and efficient retrieval of archived e-invoices through strict role-based access controls. Thanks to comprehensive SAP logic for user management, only authorized users have access to specific data.
3. Seamless Integration and User-Friendliness
The software integrates effortlessly into existing SAP systems and supports current processes without the need for additional employee training. This accelerates implementation and minimizes effort. Another advantage is the ability to display XML data in the visible document, increasing traceability and transparency of the information.
4. Retention Periods
E-invoices, like paper invoices, must be kept for at least 10 years. The archiving process must ensure that the documents are stored in a machine-readable format throughout the retention period and protected from subsequent alterations.
The inPuncto archiving software meets all legal requirements: E-invoices remain immutable and fully retrievable throughout the entire retention period. The timely transition to the archiving process is also ensured to prevent losses or tampering. This allows companies to trust that their e-invoices are securely and legally archived.
5. Long-Term Cost Savings
By automating archiving processes and reducing manual effort, companies benefit from significant cost savings. The inPuncto software helps you make your e-invoice archiving processes efficient and legally compliant – a valuable investment for the future.
Would you like to learn more? The inPuncto sales team is happy to assist you with any questions you may have about the e-invoice archive and help you implement the legal requirements.
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