Invoice Approval Tool for SAP: Mobile, Easier, Faster

Shorter turnaround times with inPuncto’s mobile invoice approval tool

With the increasing digitization and mobility in the business world, mobile invoice approval in SAP becomes a crucial tool for companies to optimize invoice approval workflows and boost efficiency. Approvals often involve several people applying the four-eyes principle. However, these individuals are frequently out of the office and cannot access the documents in time, which leads to delays and negatively affects the business process.

inPuncto’s mobile solution based on biz²WebServer/biz²DocumentControl@Web solves this problem elegantly. It not only increases employee flexibility but also significantly speeds up the approval process. This makes it possible to take advantage of early payment discounts, as the deadlines for these are often very tight. Managers and other process participants can access the relevant documents from anywhere and approve them in line with the four-eyes principle, which makes the entire process more efficient.

Mobile workflow management with biz²WebServer/biz²DocumentControl@Web

Integrating biz²WebServer makes it easy to include specific (web) users, especially managers, in the electronic invoice workflow and enables seamless communication between the SAP system and these users. They access the mobile functions via the biz²DocumentControl@Web tool in common web browsers such as Firefox or Google Chrome. The UI5-based interface is responsive and automatically adapts to the screen size of any device, whether smartphone, tablet, or laptop. Process participants are no longer tied to their desks and can actively take part in the approval process on the go or from a home office.
Each participant is set up as dedicated (web) users in both SAP and biz²WebServer. The focus is on simple functions such as approving, rejecting, commenting, and forwarding. More complex tasks like invoice validation or account assignment can also be handled quickly and easily. The available features provide comprehensive support for the invoice workflow.

Key features & functions overview

• Responsive web design for optimal usage across different devices
• Clear organization of invoices through lists and filters by categories such as “New,” “In Progress,” and “Sent”
• Flexible adjustments in list view via column selection, arrangement, sorting, and search function
• Essential invoice information in detail view: documents and comments displayed to support informed decision-making
• Extended view with detailed insight into documents, workflow logs, and attachments with download and full-screen functionalities
• Invoice processing functions: approve, reject, comment, and forward directly
• Seamless integration with the SAP system: data updates and change transmission, with automatic warning alerts for pending changes

With inPuncto’s mobile invoice approval tool for SAP, companies overcome the barriers of traditional approval processes: they optimize their workflows, improve response times, make important decisions faster, and strengthen collaboration between departments and employees.
Questions about mobile invoice approval in SAP? Or would you like to experience the inPuncto solution in your own SAP processes? Get in touch with our team, we’ll be happy to show you.