e-invoicing: ZUGFeRD invoices in SAP
ZUGFeRD is a new file format for e-invoices that is based on PDF/A-3 and contains structured data in XML. The hybrid approach enables the PDF to be used as a “container” and present the invoice data in a fixed-layout PDF that is also machine-readable through the incorporated standardized XML format. Because the ZUGFeRD XML format is based on the international standard UN CEFACT, it can also be used outside of Germany.
Why should ZUGFeRD be used?
As a result of PDF/A standardization, the ZUGFeRD format is an open format usable by anyone independent of the manufacturer and allows voting without bilateral exchange of electronic invoices: A standardized accounting format for the exchange of electronic invoices between companies, enterprises and public administration is both faster and easier. Because the ZUGFeRD receipts always contains both PDF and XML encryption, the recipient can decide which format to process. The profile of the user dictates the behavior of the ZUGFeRD receipts.
The various ZUGFeRD profiles
How does ZUGFeRD function with inPuncto?
The XML file is then analyzed and read out in accordance to the ZUGFeRD profile. Then, SAP initiates the workflow which is governed by our workflow tool biz²DocumentControl. Using the tool, you can have the PDF visualized, review the receipts, re-assign them, release them, etc.
Processing ZUGFeRD invoices with inPuncto software
Benefits of ZUGFeRD invoices
Electronic invoices also free up physical space while at the same time being more accessible. The standardized format contributes to speed up the processes for the recipient, since ZUGFeRD invoices are processed and paid faster, which ultimately improves your liquidity..
The automatic electronic forwarding enables you to streamline your approval and release processes, thereby helping you to easily comply with discount periods. Thus, order reconciliation and automatic transfer of data not only help businesses reduce spending and effort, but also speed up your processes..
What does the abbreviation “ZUGFeRD” mean?
The acronym stands for “Central User Guide of the Forum of electronic invoice Germany”.
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