Automated incoming mail in SAP
Incoming mail for SAP incl. barcode-module, OCR, PDF & TIFF converter and workflow start
The challenge of many companies is to process large amounts of documents and files, that means, to bring scanned documents, files etc. to SAP in a targeted way, to process them there and to link them with the coorresponding business objects and to archive them (PDF, TIFF etc.).
For the processing of documents, the automated identification of values (OCR) resp. the initiation of processes (workflows) we have developed the server-based application for the processing of the incoming mail and the processing of documents biz²ScanServer. With this tool you can process entire paper batches or large numbers of electronic files (e.g. PDF invoices) also via OCR/ICR predictive text completely automated as digital incoming mail. The server that processes the digital incoming mail has several input channels (e.g. for scans, files, e-mails, XMLs). That means that the incoming mail processor server by inPuncto is, regarding the input channels, flexible and not fixed on one specific format.
The tasks of the incoming mail processor server are image editing, barcode reading, separation of documents but also: readout of contents via OCR/ICR predictive text as well as an automated comparison and analysis of the master data and moving data in the background, the transfer of the data, the initiation of workflows, the transfer of the image for archiving as PDF, TIFF etc.
The incoming mail processor server also offers a module for the self-learning OCR/ICR predicitve text. That means that documents (e.g. incoming invoices, delivery notes, contract notes) which were not optimally identified by the OCR/ICR software, are extracted from the process and brought to a training area. There, the OCR software is “trained” so that the fields resp. values will be identified within the next validation. As a result, the identification rate is continually increased and the process is permanently optimized.
Inside the processing server biz²ScanServer there is a converting module to process the documents in the digital incoming mail. For example a TIF-format is converted into PDF, a PDF into TIF, a TIFF into a PDF-A or reversed, a PDF into PDF-A, also text searchable etc. The format conversion is easy to set. Also the connection of multi-function units which possess “via scan to e-mail” or “via scan to file” functions , is realised.
You can define very different processing procedures for the incoming mail of documents and parallely activate them in the biz²ScanServer. That concretely means that a preselection of your receipts is not necessary. The identification and processing of the digital incoming mail is automatically made by reference to the input channel or specific barcodes. Therefore you can perform “incoming invoices” in batch (incl. OCR/ICR predictive text) on the one side while another batch of scanned documents cares for the process “Filling of the personnel file” in the HR field.
The incoming mail processing server is well complementary with the capture scan client SAP scanner by inPuncto. The scan client connects any document scanners directly with the SAP system. Therefore you can capture your documents through the scan client and centrally care for the respective processing procedures in the incoming mail processing server and in SAP.
How does the processing of the digital incoming mail work?
Here you will find a detailed description of the processing server for the incoming mail for SAP as PDF: Process the incoming mail with the processor of documents for the incoming mail for SAP
VIDEO:Short overview of the server for the processing of the incoming mail and processing of documents in SAP by inPuncto with the most important advantages for you:
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Processing incoming mail server for SAP: biz²ScanServer (319.05 KB)
Automated processing of the incoming mail with inPuncto
Your advantages with inPuncto biz²ScanServer
- Acceleration of process thanks to automated processing of the incoming mail and other business-relevant documents (paper and electronic)
- Server-based, central definition of the different processes for the document and content processing (scans, e-mails, XMLs…)
- The OCR predicitve text extracts the values of documents and accomplishes an audit already in the background; self-learning OCR identification is also possible.
- Many additional features (fulltext extraction for the support of the fultext search, conversion in PDF (A), TIFF etc.)
- The incoming mail processing server is virtualizable – no hardware investment ist necessary.
- Directly compatible with multi-function units.
- Minimal effort of care because the automated processing of the incoming mail and of the content is enabled through an unique central customizing.